Using Easy Time Clock Software In Your Business

Keeping track of time and attendance is the bane of every company and organisation that employs staff, particularly if they get paid by the hour or if they work overtime. Manual registers and clock cards are not always effective as they leave room for abuse. When a company decides to install easy time clock software and use it to keep track of staff, it frees management up considerably while allowing accurate monitoring.

Companies will be able to accurately assess any workers that are not meeting their attendance requirements and deal with the issues in whatever manner is appropriate. Problems are eliminated with a reporting system that is accurate and up to date, giving information reports as they are needed. Productivity and staff morale can improve as a result of this new software.

The manual attendance registers of the past were not a reliable or accurate way of keeping time records. Relying on staff to accurately record their own times gave them leeway, even under supervision, to write the incorrect data down. They could attempt to cover up late-coming and also claim for overtime work that had not taken place.

Supervisors that were less than honest had the control and could easily lie in the old system. They could show bias towards particular staff members, altering times to either favour or penalise them as they felt like doing. Besides the obvious matter of unfairness to the staff member that is now losing time that they worked, it's stealing and should be considered as such.

The moment a correctly installed automated clocking system is installed into a place of work, it eliminates the risk of abuse very quickly. Collected data is protected within the system, access levels can be set and the information is available immediately as the program can update constantly. There is no longer a delay caused by waiting for outlying branches to send in physical reports, no more manual calculations of time and no further room for cheating, allowing for fair business practice.

The readers are usually linked to the main computer system using 3G or wireless internet, maintain the correct time and date and allowing for remote access and repairs. It is a cost-effective and reliable method of running the devices. This also means that the data is instantly available and various reports can be set up from the software. Levels of access to the system and data is also possible.

Any of the readers, as well as any number of them, can be installed where required. Having a reader at the main entrance to the company, and linking it to the door or gate, allows entry only upon positive identification. Security is also upgraded as it can prevent certain staff from accessing restricted areas, or only allow entry during certain times. The worker will place his finger on the scanner and once his fingerprint is identified, the time is linked to his record.

Any manual measuring system, such as clock cards, is able to be abused and it's often difficult to find proof of it. Using a biometric clocking system will eliminate all these risks. As soon as the workforces fingerprints are on record and their identity uploaded, all other information being read is available. The administrators of the system would also be able to capture information such as shift times, annual leave, area access as well as their position and rate of pay.